Job Details

  • Reference number: TGB00/140/0523
  • Province: Western Cape
  • Type of engagement: Permanent appointment
  • Posted: June 6th

Background to Position

Stellenbosch University

Research Development and Support Division

Undergraduate Research Office

Undergraduate Research Coordinator (Job Level 7)

Ref. TGB00/140/0523

Job Description


  • Promoting undergraduate research and raising the profile of the Undergraduate Research Office (URO) internally and externally to the Faculty of Medicine and Health Sciences (FMHS);
  • Managing Undergraduate Research Office-related operations and administration within the Research Development and Support Division, and liaising with internal and external stakeholders 
  • where appropriate;
  • Overseeing and managing the duties of the Research Development and Support Division administrator;
  • Managing systems and developing appropriate resources for undergraduate research capacity building;
  • Providing capacity building services, resources, and activities relating to undergraduate research processes and outputs;
  • Contributing to undergraduate research-related developments and activities in formal degree programmes;
  • Maintaining and updating the Undergraduate Research Office website and social media profiles;
  • Liaising with the undergraduate student leadership and other relevant student bodies;
  • Promoting and showcasing the research outputs of FMHS undergraduate students;
  • Managing systems and developing appropriate services and resources for undergraduate research ethics review;
  • Managing and coordinating the Undergraduate Research Ethics Committee (UREC) and participating in the ethics review of undergraduate and honours research proposals;
  • Developing and providing ethics-related capacity building resources and a health research ethics consultation service;
  • Managing the Undergraduate Research Fund, including calls for and reviewing funding applications;
  • Producing and contributing to research-related outputs.

Inherent Criteria

Job Requirements:

  • A Master's degree in a health sciences related field;
  • Postgraduate level training and experience in quantitative and qualitative research;
  • Training and experience in health research ethics and ethics review of research protocols;
  • A minimum of three years' relevant work experience within a higher education environment;
  • A high level of organisation and administrative skills and accuracy;
  • Excellent communication skills;
  • High-level proficiency in MS Office;
  • The ability to function independently and work as part of a team;
  • The ability to take initiative and be self-motivated;
  • Commitment to efficient customer service and student capacity development;
  • Flexibility in terms of managing workloads in a dynamic environment


  • PhD;
  • Postgraduate qualification in applied ethics, bioethics, or research ethics;
  • Good working knowledge of the current research regulatory environment;
  • Previous experience as a research ethics committee coordinator, manager or chairperson, or as a research ethics committee member;
  • Previous experience in project management;
  • Previous experience in research funding administration and management;
  • Previous experience in research capacity development;
  • The ability to represent the Faculty and University at various forums.

Application Requirement

Enquiries regarding this post: Prof. N Gey Van Pittius on 021 938 9098, or at 


Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753, or at

Commencement Date:  1 August 2023

Closing Date        :  15 Junie 2023

Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.


Stellenbosch University reserves the right not to make an appointment.

Apply online at


Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.


Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

About Stellenbosch University

Stellenbosch University (SU) is home to an academic community of 29 000 students (including 4 000 foreign students from 100 countries) as well as 3 000 permanent staff members (including 1 000 academics) on five campuses. ​The historical oak-lined university town amongst the Boland Mountains in the winelands of the Western Cape creates a unique campus atmosphere, which attracts local and foreign students alike. On the main campus, paved walkways wind between campus buildings – some dating from previous centuries; others just a few years old. Architecture from various eras attests to the sound academic foundation and establishment of an institution of excellence. This, together with the scenic beauty of the area; state-of-the-art, environmentally friendly facilities and technology, as well as visionary thinking about the creation of a sustainable 21st-century institution, makes for the unique character of Stellenbosch University.