Job Details
- Expires 2 July 0 days left to apply
- Province: Eastern Cape
- Type of engagement: Permanent appointment
- Posted: June 19th
Background to Position
The University of Fort Hare (UFH) is envisioned to be a distinctive African university, advancing excellence and innovation in research, teaching, learning, administration, and social engagement. It is in this context that it has recently established a division of Research, Partnerships and Innovation (RPI) led by the DVC-RPI.
UFH seeks to recruit an Executive Operations Manager who will manage the provision of executive support services in the office of the DVC-RPI to ensure smooth functioning of the office including efficient utilization of its resources. The incumbent will expeditiously handle correspondence, communication and prepare high level reports with authenticity, data and evidence for strategic advice. S/he will coordinate, facilitate and monitor the implementation of divisional strategic objectives and operational plans and DVC-RPI related projects. The position covers all aspects of the executive office administration, operations management, partnership/stakeholder relations, resource utilization, communication and strategic reporting for high-level decision making.
Job Description
The key responsibilities include:
- Following up and monitoring all the executive’s initiatives that are of strategic nature/interest to the university and drawing up their progress reports; tracking and monitoring of progress on tasks assigned by the executive to various senior managers in his/her Division and integrating or collating reports where required; and taking minutes at meetings that are not supported by the Committees section.
- Ascertaining quality assurance on the executive’s submissions to the Management Executive Committee(MEC), other University structures, partners, and stakeholders.
- Ongoing monitoring of the Division’s performance in relation to the APP and other planning instruments and identifying areas of concern.
- Preparing presentations, notices, circulars, and drafting speeches for the executive; handling incoming and outgoing correspondence at executive level; and drafting appropriate responses on behalf of the executive while ensuring compliance with timelines and all requests for information from external institutions such as DHET, NSFAS, SAQA, the CHE, the NRF, DST, etc.
- Conducting research for executive strategic advice and collating background information to support the executive in the execution of his/her functions; drafting data-driven briefing documents and summaries of reports for high level decision-making; and writing evidence-based reports on behalf of the executive for internal University structures as well as external bodies.
- Leading or coordinating key projects assigned by the executive with excellent project management skills such as tracking progress on project deliverables, managing their timelines and workflows, and report writing.
- Compiling the budget and monitoring expenditure in the office while ensuring sound human relations within the office including good interactions with the university community and external stakeholders.
Inherent Criteria
Minimum requirements
- At least a Master’s degree
- 10 years experience in a leadership role and/or supporting senior/executive management
- Knowledge of higher education sector and an understanding of the operations and affairs of a University environment will be an added advantage.
Application Requirement
Closing Date: 2 July 2023
To apply: Interested applicants who meet the criteria are invited to:
1. Visit the Website www.ufh.ac.za/jobs for a more comprehensive advert and to apply online. Applications must clearly indicate the name of the post applied for on the SUBJECT LINE.
2. Submit the motivation and resume as well as supporting documents namely; ID/passport, certificates and three work-related referees, on the application website.
3. Note that for all re-advertised positions this advert supersedes the one advertised previously owing to modifications made. Candidates who have previously applied are requested to re-apply.
4. No faxes or walk-ins (hard copies) will be accepted.
5. Applicants are urged to ensure that their applications reach the Human Resources Department before the closing date. Late applications will not be considered.
6. Failure to comply with the above directions will result in the application being disqualified.
Note: Correspondence will be conducted with short-listed candidates only.
Queries can be directed to Ms S. Sigodi on ssigodi@ufh.ac.za and 043 704 7190
The University reserves the right NOT to make a permanent appointment at this stage.
University of Fort Hare is an equal opportunity and affirmative action employer. Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.
