Job Details
- Expires 25 March 0 days left to apply
- Reference number: Ref: 8159
- Province: Eastern Cape
- Type of engagement: Permanent appointment
- Posted: March 8th
Background to Position
The University of Fort Hare is a vibrant, equitable and sustainable African University, committed to teaching and research excellence at the service of its students, scholars, and the wider community.
Main purpose/ objective
This position primarily provides proactive support to the financial discipline, CFO, and the broader University community to ensure the development and implementation of the SCM strategy and provision of strategic support to the institution on supply chain related matters. It also oversees and provides effective and efficient procurement and provisioning system while maintaining compliance in the unit as the provision of trends analyses and information on SCM spending as per legislative prescripts. It also manages progress on responsibilities flowing from the annual reporting calendar, together with the CFO.
Job Description
Key job functions
- Develop and implementation of the SCM system to expedite projects expenditure.
- Establish the Bid Specification, Evaluation and Adjudication Committees, and oversee the proper functioning of the committees.
- Management of the demand management processes.
- Manage the development and effective way of managing procurement waivers in accordance with the SCM policy and procedures.
- Identify preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives.
- Managing the effective utilisation of an approved supplier database in accordance with the approved SCM policy.
- Management of logistics operations and bid/quotation process.
- Manage the annual SCM risk assessment, development of the SCM risk register and risk response plan.
- Develop, implement, and monitor the contracts management process to ensure good governance in terms of the policy and relevant legislative requirements.
- Manage and ensure that cost effective and efficient travel management services are provided within the institution.
- Implementation of procurement functions within the project office in accordance with the SCM policy and standard operating procedures.
- Implementation and integration of project procurement into an automated environment.
- Addressing both internal and external audit matters in the portfolio.
- Performance management and staffing issues.
Skills and competencies – The following are the skills and competencies required for the position:
- Relevant Enterprise Resource Planning (ERP) systems
- Ability to work in a complex environment with multiple tasks, strict deadlines, and intense pressure to perform.
- Excellent verbal and written communications skills.
- Strong leadership skills, as well as skills in facilitation, team building and coordination.
- Ability to coach and mentor others to develop their technical procurement capacity.
- Experience in managing and motivating team members.
- Understanding of management principles and how to create a sense of cohesion.
- Project Management and negotiation skills
- Problem solving skills.
- Analytical and attention to detail
- Professionalism, Integrity & honesty
- Motivated and diligent
Inherent Criteria
Minimum requirements:
- BCom Supply Chain Management, BCom Accounting, or equivalent finance related qualification (NQF level 7), postgraduate qualification will be an added advantage.
- A minimum of eight years’ experience in Procurement/Supply Chain Management, of which at least five (5) years’ experience of that should be at a Managerial/supervisory level in a Procurement/Supply Chain Management environment.
- Experience in the Higher education sector would be an added advantage.
Additional requirements:
- Membership of the Chartered Institute of Procurement and Supply (MCIPS) would be an advantage.
- ITS or other ERP Procurement system
- Procurement legislation and regulations
Application Requirement
Closing Date: 25 March 2024
To apply: Interested applicants who meet the criteria are invited to:
- Visit the Website www.ufh.ac.za/jobs for a more comprehensive advert and to apply online. Applications must CLEARLY INDICATE THE NAME OF THE POST APPLIED FOR ON THE SUBJECT LINE.
- Submit the motivation and resume as well as supporting documents namely; ID/passport, certificates and three work-related referees, on the application website.
- Note that for all re-advertised positions this advert supersedes the one advertised previously owing to modifications made. Candidates who have previously applied are requested to re-apply.
- No faxes or walk-ins (hard copies) will be accepted.
- Applicants are urged to ensure that their applications reach the Human Resources Department before the closing date. Late applications will not be considered.
- Failure to comply with the above directions will result in the application being disqualified.
Note: Correspondence will be conducted with short-listed candidates only.
Queries may be directed to Ms A Sonjica at asonjica@ufh.ac.za
The University reserves the right NOT to make a permanent appointment at this stage.
University of Fort Hare is an equal opportunity and affirmative action employer. Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.
